Background

In July 2020, NMSU selected Streamlyne Research eRA (electronic Research Administration) to address researcher needs and shift us to a higher level of research activity. With this selection, NMSU will have a single, cohesive system for all research administration needs. Streamlyne  supports the NMSU research enterprise including pre-/post-award processes, proposal submission, approval routing, Institutional Review Board (IRB) protocols, Conflict of Interest (COI), and research compliance. All sponsored projects (grants, contracts, and subawards) are entered, routed and approved, submitted, and awarded in this system. Integrations with Banner Finance and Banner HR are being implemented to ensure user access, investigator profiles, key budgeting data, sponsor data, and post-award details are kept synchronized without human intervention. Furthermore, users are able to see the status of specific research proposals, grants, IRB submissions or research COI documents online anytime anywhere for any approval or monitoring task.

Streamlyne Research's application layer runs in Docker containers managed by Amazon Web Services' (AWS) Elastic Container Service (ECS) and Elastic Compute Cloud (EC2). This architecture allows Streamlyne Research to easily and quickly scale to the needs of the client. This also allows Streamlyne Research to ensure high-availablity by deploying containers across multiple geographic regions and AWS Availability Zones. Streamlyne Research's database layer utilizes AWS' Relational Database Service's (RDS) managed MySQL server to ensure that the database is deployed in a highly-available and resilient manner while not compromising on performance.

Streamlyne modules are available for the following research administration functions (NMSU go live dates):

Proposal Development (PD) Module (January 26, 2022)
Compliance Module, i.e. IACUC and IRB (May 16, 2022)
Award Module (June 28, 2022)
Reporting Module (June 28, 2022)

Streamlyne User Manuals

New User Manual: Navigation, the Action List, and Common Document Elements

This manual provides a reference to all the common elements of Streamlyne Research. Though there are certain exceptions in the general rules presented here, this document will be a good companion to all of your future learning as you dig into each module's functionality. For the purposes of eliminating redundancy, content provided in this manual will not be referenced again in other documents.

Proposal Development & Proposal Budget Modules

Proposal Development is by far Streamlyne Research's most popular and complex module. The content herein will help shed some light on the use and functionality of this module. The PD document a.k.a. Development Proposal is intended to record all institution, sponsor, and project information for any application your institution is submitting for external funding. The data entered on the PD is validated, routed for workflow approvals, and submitted to the sponsor. The submission event marks the end of Proposal Development processes.

Award, Award Report Tracking, Time & Money, and Award Budget Modules

The Award, Time & Money, and Budget documents work together to provide a comprehensive picture of all award details and requirements throughout the life of the project. The process begins with the creation of an Award document when a notice of award is received. The Award document captures the administrative details of the award agreement, including terms and conditions, reporting deliverables, key personnel, and sponsor information.

Conflict of Interest (COI) Module for Researchers

Streamlyne's COI Module is designed to facilitate the institutional processes that ensure compliance with the federally-mandated regulations that promote objectivity in the design, conduct, and reporting of research by preventing bias due to the financial interests of an investigator. The financial COI module provides a place for researchers to report significant financial interests and disclose any financial interests that could pose a conflict with their research. Reviewers have access to COI disclosures online where their recommendations to manage, reduce, or eliminate conflicts and other comments are preserved. COI administrators have all the tools they need to track disclosures, coordinate reviews, maintain associated correspondence, properly administer disclosures, and manage any perceived conflicts of interest.

Institutional Review Board (IRB) Protocol & Committee Modules

Streamlyne's IRB Protocol & Committee Modules are designed to facilitate the institutional processes that ensure compliance with the federally-mandated protection of human subjects participating in research activities. Principal Investigators initiate and submit IRB protocols, amendments, and renewals within the system. Protocols are automatically routed to the appropriate departments and corresponding IRBs for review and approval. Reviewers and Committee Members have access to the protocols online where their comments and decisions are preserved. IRB administrators have all the tools they need to track protocols, coordinate reviews, manage committee meetings, maintain associated correspondence, and properly administer protocols throughout their lifecycles.

Streamlyne’s IACUC Protocol & Committee Modules are designed to facilitate the institutional processes that safeguard the welfare of laboratory animals and ensure compliance with the federally-mandated humane care and use of animals involved in research, research training, and biological testing activities. Principal Investigators initiate and submit IACUC protocols, amendments, and continuations within the system. Protocols are automatically routed to the appropriate departments and corresponding IACUCs for review and approval. Reviewers and Committee Members have access to the protocols online where their comments and decisions are preserved. IACUC administrators have all the tools they need to track protocols, coordinate reviews, manage committee meetings, maintain associated correspondence, and properly administer protocols throughout their lifecycles.

Reporting

Streamlyne Reporting is an agile Business Intelligence (BI) tool for creating reports and dashboards that is fully integrated to Streamlyne Research. In Streamlyne Reporting, you can create various types of reports and graphs, assemble your own dashboards, and share both reports and dashboards with other users.

Other Streamlyne User Manuals

Annual COI Disclosure Reminder Documentation

Maintaining Sponsor Address & Sponsor Data Records Documentation

Negotiations Module

Proposal Log, Institutional Proposal, and Intellectual Property Review Modules


News and Training Materials

Latest Streamlyne News, Resources & Updates

Need Help?

Streamlyne request forms can be found at the top right of this page.

Please direct Streamlyne related questions to the appropriate representative:

General questions: streamlyne@nmsu.edu with Subject: Streamlyne User Question

Institutional Review Board: mgavin@nmsu.edu

Proposal Development: ras@nmsu.edu

Institutional Animal Care and Use Committee: jdupre@nmsu.edu 

Compliance modules: ric_admin@nmsu.edu